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Shea & Shea Business Solutions, Largo FL

We Teach Accounting In Plain English

Bookkeeping & Payroll in Largo, Florida

Running a business is hard enough without worrying about messy QuickBooks files, payroll compliance, or tax-season surprises. We handle all of it for you, clearly and in plain English.

Our Bookkeeping Services Call (603) 930-1218
Robin Shea, Elite Advanced Certified QuickBooks ProAdvisorRobin SheaFounder & Lead Consultant

Real Results for Real Businesses

30+

Years Experience

100s

Cleaned & Set Up

5.0★

ProAdvisor Rated

Free 15-minute consultation, no pressure

Advanced ProAdvisor QuickBooks Certified
QBO & Desktop Expert Multi-Platform Certified
5.0 Star Rating 22 Verified Client Reviews
30+ Years Experience Trusted Advisor
We Know the Feeling

Is Bookkeeping Stalling Your Business?

Most small business owners waste hours wrestling with spreadsheets or trying to decipher QuickBooks warning messages. We fix that.

"My books are a mess."

Behind on your transactions? Accounts aren't reconciling? We jump in, untangle the errors, and clean up past years so your tax filings are stress-free.

"Payroll takes all my time."

Worrying about payroll calculations, W-2 forms, S-Corp compliance, and tax deadlines is a burden. We handle it all so your staff is paid and you stay fully compliant.

"I don't know my profit."

If you're making decisions based on guess-work, it's risky. We deliver clean, monthly bookkeeping reports and explain the results in plain, simple English.

What We Do

More Than Just Tax Season Help

We're here all year long, keeping your books clean, your payroll on time and your QuickBooks working the way it should.

QuickBooks Clean-Up

If your books are behind or full of errors, we'll sort them out. We fix messy QuickBooks files so your records are accurate, organised, and ready when you need them.

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Small Business Payroll

No more stress on payday. We handle payroll processing, tax filings, and compliance for small businesses and S-Corporations, so your team always gets paid correctly and on time.

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Ongoing Bookkeeping

We keep your books updated every month, categorising transactions, reconciling accounts and giving you clear reports so you always know where your business stands.

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How We Work

What happens after you get in touch

The written figure comes at step three, before any work starts.

  1. Get in touch

    Use the form or call. A short conversation to hear what you are actually trying to sort out. No quote yet, nobody can price a file they have not seen.

  2. The free hour

    An hour with Robin to go through where your books actually stand and what it would take to bring them current. No charge, no obligation.

  3. A written scope and a monthly figure

    Before any work starts you get the scope in writing and the monthly number. No surprise invoice, and no work begins on a handshake.

  4. Handover, with overlap

    Your QuickBooks file stays yours, there is no proprietary system to get locked into. Most handovers work best with a short overlap with your current bookkeeper, so nothing falls through the gap.

  5. The first month closes properly

    The first month ends with a reconciled, closed period and a set of reports, not a setup invoice.

  6. Then it runs monthly

    Accounts reconciled against real statements, the period closed so prior months stop moving, and reports that get explained rather than just sent. Most clients spend a few minutes a month answering questions.

Call (603) 930-1218 Start with the free hour
Common Pitfalls

QuickBooks Mistakes We See Largo Businesses Make

After decades of cleaning up bookkeeping files, we've found that most accounting headaches stem from a few common oversights. Here is where many local businesses run into trouble.

Mixing Business & Personal Funds

Using company accounts for personal expenses is a major audit trigger and distorts your true profitability. We help you draw a clean line, establishing proper owner distribution categories in your ledger.

Letting Reconciliations Pile Up

Postponing reconciliations until tax season results in duplicated bank feeds, forgotten deductions, and a rush to clean up files. Monthly reconciliations keep your records accurate all year long.

Flawed Florida Payroll Setup

Florida's local tax rates and subcontractor vs. employee classifications must be set up precisely in QuickBooks. Flawed setups often lead to unexpected penalties from the state.

Guesstimating Project Margins

Many contractors guess project profitability instead of using real-time job costing. Allocating labor and materials directly in QuickBooks reveals exactly which jobs are making money.

Sound familiar? These are exactly the kinds of issues we clean up and resolve for Largo area businesses.

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Clear Rates

Simple, Straightforward Pricing

We keep bookkeeping costs clear and predictable for Largo small businesses. No surprises, no hidden setup fees, and no contract locks.

Most Popular

Bookkeeping

$250/mo

Starting rate, scales with transaction volume

  • Bank & Credit Card Reconciliation
  • Transaction Categorization
  • Monthly Balance Sheet & P&L Statements
  • QuickBooks Online Ledger Care
  • Dedicated Support Email & Phone Line
Get Started

Payroll Setup

$100/mo

Starting rate, scales with employee count

  • Direct Deposit Processing
  • Federal & State Payroll Tax Filings
  • Subcontractor 1099 Setup & Filing
  • Annual W-2 and W-3 Preparation
  • Certified QuickBooks Payroll Audit Care
Get Started

Consulting

$150/hr

Hourly rate, retainer blocks available by volume

  • Cash Flow & Budget Planning
  • QuickBooks Training for Your Team
  • Chart of Accounts Review & Rebuild
  • Systems & Workflow Setup
  • Blocks of Hours at a Reduced Rate
Get Started

QuickBooks Cleanup

Custom Quote

Flat-rate pricing quoted after free assessment

  • Historical transaction cleanup
  • QuickBooks ledger rebuild & corrections
  • Multi-year backlog catch-up services
  • Tax-audit pre-evaluation review
  • Direct onboarding file adjustments
Free Assessment
Client Success Stories

Real-World Bookkeeping Turnarounds

We work with businesses throughout Largo and Pinellas County to clean up accounting errors, secure loan approvals, and save tax money.

Largo Specialty Subcontractor

The Challenge: Falling 2 years behind on bank reconciliations and facing a state payroll compliance check.

The Action: Conducted a complete historical rebuild of the ledger, separated owner draws from payroll, and compiled clean tax statements.

The Outcome: Cleared the payroll check without penalties, uncovered $14.5K in missed tax deductions, and transitioned to smooth monthly support.

Seminole Boutique Gym

The Challenge: Disorganized billing logs and manual entries prevented the owner from demonstrating clean financials for an expansion loan.

The Action: Integrated the gym's booking platform directly with QuickBooks, resolved ledger anomalies, and created live monthly P&L charts.

The Outcome: Provided verified balance sheets that secured a $75,000 gym expansion bank loan and streamlined tax filing.

Pinellas County Machine Shop

The Challenge: Messy materials tracking and poor job costing logs led to distorted pricing estimates and hidden losses.

The Action: Cleaned up their chart of accounts, connected job costing software, and established direct labor allocation rules.

The Outcome: Enabled clean, margin-per-run reports, corrected a $22K raw materials valuation error, and established profitable estimates.

Local Largo Family Diner

The Challenge: Falling 6 months behind on reconciliations, leading to credit card processing errors and tip calculation discrepancies.

The Action: Corrected tipped staff allocation, rebuilt the ledger backlog, and set up payroll with direct deposits.

The Outcome: Reconciled all past months, established reliable bi-weekly payroll for 15 workers, and got clear visibility on food cost margins.

Interactive Tool

See How Much Time You Can Save

Bookkeeping eats the hours you meant to spend running the place. Use this tool to estimate how many hours you spend on bookkeeping tasks each week, and see how much time you'd win back for your business by partnering with us.

Reclaim Your Time Now
5 hours
1 hr 10 hrs 20 hrs

260

Hours Saved / Year

6.5

Work Weeks Gained

*Calculations are based on 52 weeks and a standard 40-hour work week. Think of what you could accomplish with 6 extra weeks of focus on sales, operations, or family!

Client Reviews

Trusted by Tampa Bay Small Business Owners

Robin has a perfect 5-star rating on QuickBooks ProAdvisor, with 22 verified reviews from real clients.

5.0 from 22 verified reviews on QuickBooks ProAdvisor

"She cleaned up two years of messy QuickBooks data that two other bookkeepers had given up on. Robin explains everything in plain English — no jargon, no judgement. I finally understand my own finances."

Small Business Owner via QuickBooks ProAdvisor

"My books were a disaster and tax season was coming fast. Robin listened, made a plan, and had everything sorted out faster than I thought possible. Incredibly thorough and professional — I can't recommend her highly enough."

S-Corporation Owner via QuickBooks ProAdvisor

"Robin doesn't just fix your books — she teaches you how to maintain them. She's patient, responsive, and genuinely invested in your success. I've tried other bookkeepers and none of them come close."

Retail Business Owner via QuickBooks ProAdvisor
Read All 22 Reviews on QuickBooks ProAdvisor →
Got Questions?

Frequently Asked Questions

Common questions from Largo small business owners about our bookkeeping, payroll, and QuickBooks advisory services.

We offer end-to-end bookkeeping support tailored for small business owners in Pinellas County. This includes transaction categorization, monthly bank and credit card reconciliations, profit & loss and balance sheet reports, S-Corp owner payroll compliance, and tax-ready financial reporting. We keep your records accurate all year long.

An Advanced ProAdvisor is a certified specialist who has passed Intuit's most advanced software testing. Robin Shea holds this credential along with 30+ years of accounting experience. Working with an Advanced ProAdvisor guarantees your files are set up, cleaned up, and structured according to accounting best practices.

If your books are messy, you are likely missing valid write-offs. Without accurate expense tracking, you end up overpaying. We review your financial ledger to identify missed business deductions, helping you legally reduce your tax burden.

Yes, historical cleanup work is one of our primary services. Whether your ledger has gone untouched for months or QuickBooks was configured incorrectly from day one, we'll dive in, reconcile the backlogs, correct error entries, and get your books ready for tax filing.

Ongoing bookkeeping starts at $250/month and payroll processing starts at $100/month, both scaling based on transaction volume and employee count. Cleanup backlog projects are quoted as a flat rate after a free assessment so you always know the cost before we start.

We work with a wide range of Largo area businesses, including construction contractors, retail shops, fitness centers, local diners, law firms, and medical practices. We customize your chart of accounts to match the unique reporting standards of your specific industry.

We prioritize clear and timely communication. If you call or email us during business hours, you will hear back from Robin the same day. You will never have to wait days or weeks to get an answer about your own numbers.

We Teach Accounting In Plain English.

Bookkeeping, payroll and QuickBooks in Largo, Florida.

☎ Call (603) 930-1218