Service
Small Business Accountant in Largo, FL
One place for the books, the payroll, and the reports that tell you how the month went. Built for owner-operated businesses that need the numbers handled properly without carrying a finance department.
- 5.0 from 22 reviews on Intuit ProAdvisor
- 30 years fixing QuickBooks files
- Elite Advanced Certified QuickBooks ProAdvisor
- Free 15-minute call no obligation
The Team Behind Your Books
Robin Shea has run the practice for thirty years as an Advanced Certified QuickBooks ProAdvisor, Elite tier, certified across the product line, after studying accounting and business management at Southern New Hampshire University and starting out in cost accounting. We Teach Accounting In Plain English is the firm's tagline and its actual working style: you get the reports, and you get told what they mean.
The practice covers ground a solo bookkeeper cannot. Gabrielle leads the Northwest branch and works across accounts payable, accounts receivable and order management, so month-end does not stall when one person is away.
What’s Included
Monthly bookkeeping
Reconciliation, categorisation and a proper monthly close, as the foundation everything else sits on.
Payroll
Pay runs, deposits and filings handled on the same schedule, by the same people.
Management reporting
Monthly statements with an explanation of what moved and why, in language you can act on.
Accounts payable and receivable
Tracking what is owed to you and by you, so nothing ages quietly in a corner.
Year-end preparation
A closed file and the schedules your tax preparer needs, ready when they ask.
A named team
You know who does your books, and the work continues when someone is away.
What breaks when the pieces are split up
Books and payroll with different providers
Somebody has to reconcile the two, and that somebody is usually the owner. Payroll liabilities that do not tie to the books are a year-end problem in waiting.
Reports nobody reads
A monthly statement that arrives without explanation gets filed. The value is in understanding what moved and why, not in receiving the file.
Waiting for year-end to look
Twelve months of small errors compound. Problems found in month one cost a fraction of the same problems found in month twelve.
No cover when someone is away
A single bookkeeper, in-house or outsourced, is a single point of failure. Holidays and illness are when files fall behind.
Growing past the setup
The arrangement that worked at three employees rarely works at fifteen. The signal is usually that month-end takes longer every month.
What It Costs and What Moves the Number
Bundled service is priced monthly, depending on transaction volume and what is included. Payroll can be added on top.
Bundling matters mainly because the bookkeeping and the payroll inform each other. When they sit with different providers, the reconciliation between them becomes somebody's manual job, usually yours.
You get the full figure before starting, and scope changes are a conversation rather than an invoice adjustment.
Who This Suits
- Owner-operated businesses from one employee to around fifty
- Businesses whose books, payroll and reporting currently sit with three different people
- Owners who cannot answer how last month went without opening the bank
- Businesses growing past the point where the current setup holds
Who It Does Not
- Businesses needing tax return preparation and filing, or audited statements, and both are separate professions
- Anyone wanting a CPA firm engagement
How Switching Actually Works
A conversation about the business first
How you earn, how you spend, how you pay people. The setup follows from that.
File set up around the business
Chart of accounts built for you, not adapted from a template afterwards.
One monthly cycle
Books, payroll and reports on a fixed schedule, so you know when things land.
Regular review
Check-ins so the numbers actually inform decisions instead of being filed away.
Piecing it together or one bundled service
| Separate providers | Bundled | |
|---|---|---|
| Books and payroll agree | Someone has to reconcile them | Handled together |
| Who to ask | Depends on the question | The same team |
| Year-end | You coordinate everyone | One handoff |
| Cost | Separate fees | One monthly fee plus payroll |
Small Business Accounting, Frequently Asked
Are you CPAs?
No. Shea & Shea provides bookkeeping, payroll and QuickBooks consulting. We work alongside your CPA or tax preparer rather than replacing them, and we do not prepare or file returns or issue audited statements.
Do you work with my existing CPA?
Yes, and that is the usual arrangement. Clean books generally make their engagement cheaper, because they spend their time on the return rather than rebuilding the year.
What size business is this built for?
Owner-operated businesses, broadly from a single employee up to around fifty. Below that, standalone bookkeeping is often enough.
Where are you based?
Largo, Florida, serving Clearwater, St. Petersburg, Pinellas Park and Tampa. Most of the work is remote by choice because it is faster, and there is a US Northwest branch as well.
Small Business Accounting Across Tampa Bay
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Client Reviews
What her clients say
5.0 from 22 reviews on Intuit’s Find-a-ProAdvisor directory, reproduced word for word.
Robin is amazing- she is so easy to work with, she is extremely responsive (far more quickly than I often expect) and she goes the extra mile. She genuinely cares about our business and always wants to ensure that we are up to…
Robin and Her team have been working with my company for years and I have to say Robin is hardworking, honest, professional, smart, knowledgeable, a true team player, we are lucky to have her in our corner. We look forward to…
Wow! Terrific to work with, she understood every aspect of our Condo Association and the software. She cleaned up our books, it took a little longer than expected but our balance sheet and holding accounts were a mess! She…
Get your books off your desk
A free 15-minute call with Robin. Where your books actually stand, and what it would take to fix them. No charge, no obligation.